Wrapping up our rules on voice and mood:

2. Do not shift unnecessarily from active to passive voice.

• Use active voice to delineate responsibility.
  Not: Fax (active) completed audit forms to Harry. All questions should be faxed (passive) to Sam.
  But: Fax (active) completed audit forms to Harry. Fax (active) all questions to Sam.

3. Use subjunctive mood to state conditions contrary to fact and to express doubt, regrets, or wishes.

Examples:
If I were tired, I would go home.  (contrary to fact)
The meeting looked as if it were almost over.  (doubt)
I wish that I were going with you.  (wish)

4. Use subjunctive mood in clauses that express formal demands, motions, or resolutions.

Example:
I move that the meeting be adjourned.  (motion)

To comment on this topic, visit our Business Writing Tips Forum.

This edition was adapted from our Business Grammar Program.

Previous editions may be read at http://www.uliveandlearn.com/newsletters/index.cfm.
 

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