Business Writing Tips from The Writing Center
Business Grammar - Sentence Structure (5)
April 5, 2007
5. Put ideas of similar content
and function into similar form.
-
Use parallel structure for sentence
elements joined by coordinating conjunctions (and, but, or, nor, for,
etc.)
Not:
The seminar covered
reviewing punctuation rules, how to apply spelling and usage strategies,
and use proofer's marks.
But:
The seminar covered
punctuation rules, spelling and usage strategies, and proofer's marks.
- Use parallel structure after correlative
conjunctions (either-or, neither-nor, not only-but also,
both-and, whether-or, etc.)
Not: The manager demands not only that daily time cards be
punched but also employees must turn in weekly time statements.
But: The manager demands not only that daily time cards be
punched but also that weekly time statements be turned in.
Or: The manager demands that employees not only punch daily time
cards but also turn in weekly time statements.
- Use parallel structure
in headings and subheadings.
Not: The
Overall View
About the Terminal Phase
To Understand the Constant-Bearing
Concept
But: The
Overall View
The Terminal Phase
The Constant-Bearing Concept
- Use parallel structure
in lists.
Not:
Business people who want to succeed
must learn
- effective communications methods
- to organize their time, and
- operating on their own initiative.
To correct the example above, read each item
in the series one at a time as if it directly follows the verb learn.
Then choose one pattern as your standard and make all other items
conform to it.
But:
Business people who want to succeed must learn to:
- communicate effectively,
- organize their time, and
- operate on their own initiative.
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This edition was adapted from our
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