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Business Writing Tips from The Writing Center


Using active and passive voice (3)
Jujy 26, 2007

You can change passive voice to active easily.

Just find the doer and make him / her / it / them the subject of the sentence.

For example, let's locate the doer in this passive voice sentence:

The report was prepared by John Doe.

The doer (John Doe) is a prepositional phrase at the end of the sentence. To make the sentence active, we move John Doe to the subject position:

John Doe prepared the report.

In passive voice, the subject doesn't do anything; it is acted upon. In the passive example, the report does not deliver.

Here are some Quick Practice examples showing how to change passive to active voice:

1. Review comments were submitted by Tom Decker.

WERE SUBMITTED is the ACTION; TOM DECKER is the DOER.

Tom Decker SUBMITTED review comments.

2. A progress report was presented to Corning.

WAS PRESENTED is the ACTION; the DOER is not named. The reader does not know who presented the report to Corning.

Miles Smith PRESENTED a progress report to Corning.

Now that we know what active and passive voice are, next week we'll review when to use them.


This edition was adapted from our Effective Business Writing Program. Previous editions may be read at http://www.uliveandlearn.com/newsletters/index.cfm.


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