Use this CHECKLIST to ensure that your wording is concise and to the point.

1. Eliminate wordiness.
   + All unnecessary words and introductory phrases have been deleted; wordy phrases have been tightened.
   + Consecutive sentences with common words or ideas have been combined.
2. Place key words in power positions.
   + Key ideas are in subject positions; the main action of the sentence is expressed with a strong verb.
3. Use active and passive voice appropriately.
   + Active voice is used to delineate responsibility and spotlight the doer.
   + Active voice is used in instructions.
   + Passive voice is used to emphasize completed action or to soften a harsh message.
4. Be specific.
   + Wording is specific, precise, and factual; wording is unambiguous.
   + Definitions, examples, and analogies are used to aid reader understanding.
   + Any numbers used are tied to a baseline.
5. Avoid jargon and pompous wording.
   + The wording is appropriate for the intended reader.
   + Jargon and abbreviations are used consistently and defined as necessary for primary and secondary audiences.
   + Acronyms and abbreviations are spelled out on first use.
   + Terminology is standard and consistent.
   + Familiar language is used to ensure understanding.